Club Charter

Name of Organization

Central Cincinnati Parents

 

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Mission and Vision

Our mission is to create a space for friendship, community building, education, and support for parents, caregivers, infants, and children in the Cincinnati area. We do this by hosting events that  include regular playgroups, family outings, parent-only social events, and educational opportunities.

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Club Objectives

1. Provide socialization opportunities: Strive to create an environment that gives parents the opportunity to “find their people”.

2. Provide peer support: Create an environment that encourages parents to seek help and advice for one another without fear of judgment. We do this by hosting events that encourage friendship and communication; providing a platform for online communication (GroupMe); and offering our Meals for Members program (a program in which our members can ask our members for assistance by requesting food during times of struggle).

3. Organize family/children’s events and outings: We offer regular playgroups; walking groups (seasonal); opportunities for family outings (ex. attending local events and attractions as a group); and plan seasonal events (ex. breakfast with Santa, ice cream socials, etc.) to provide fun and build community for children and caregivers alike.

4. Host adult-only events and outings: We give our adult members the opportunity to socialize outside of a family setting by organizing events such as Dads Nights Out, Moms Nights Out, Grownups Nights Out, game nights, and book club/podcast club.

5. Provide educational opportunities: We give members the opportunity to gain knowledge of topics related to children and family through our speaker series. Topics have included but are not limited to: child development, estate planning for families, applying Montessori philosophies at home, etc

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Board Roles and Responsibilities

1. President(s): Presidents run the ins-and-outs of the group. They oversee all board positions, ensuring that the board members are performing their duties for the good of the group. They are responsible for overseeing website management, email account, and coordinating meals-for-members nominations. Presidents are also responsible for forwarding pertinent information to board members and general members, alike. They are also in charge of taking over board responsibilities for positions that have not been filled. 

2. Treasurer(s): Responsible for overseeing club finances which includes but is not limited to managing the club’s bank account (including access and use of club bank account), managing membership dues, expense reimbursements, and disputes.

3. Membership Chair(s): Membership chairs lead the recruitment of new members; engage with new and prospective members by welcoming them and coordinating with them about upcoming opportunities to test out the group; maintain the membership list; and organize membership meetings 1-2x/year.

4. Walking Group Chair(s): Walking group chair(s) organizes group walks, strolls, etc. around the community to promote fitness, fun, and socialization. Walking group meets 2x per month during fair weather months.

5. Playgroup Chair(s): Playgroup co-chairs host regular playgroups for the group. Each chair typically hosts one playgroup every-other-week (allowing the group, as a whole, to offer weekly playgroups). Co-chairs are responsible for choosing the playgroup schedule and planning, attending, and informing members via our website/email blast. If a playgroup chair cannot make their scheduled playgroup date/time they should try to find somebody to cover or reach out to their co-chair to rearrange schedules. They are also responsible for making playgroup attendees feel included and welcome.

6. Enrichment Chair(s): These co-chairs organize a handful of events related to special interests: book clubs, podcast clubs, educational speaker series, etc. Speaker series may include parenting and non-parenting topics alike. Book clubs and podcast clubs are typically related to topics of interest/general pleasure but can also include books related to child development and parenting techniques. These events ideally happen every 1-2 months and are for adults only.

7. Social Events Chair(s): The events chairs plan/host social outings. These gatherings can be family outings; dads-only outings; moms-only outings; or couples/grownups only outings. The goal of these events is to allow for our members to “take a night off” from parenting and strengthen bonds within the group. These typically take place every 4-6 weeks.

8. Committee Supervision Chair(s): The committee supervision chair(s) are in charge of managing our planning committees. These chairs provide each committee with a task list for planning their event and ensure that the planning is running smoothly. They are also in charge of publishing the information for committee-lead events on the Central Cincinnati Parents website, scheduling promotions for the event, etc. 

9. Marketing Chair(s): The marketing chair is responsible for the management and upkeep of our social media pages (instagram and facebook), local advertisement (reaching out to local parent magazines, flier distribution campaigns, etc.), and managing our website (keeping fresh/up to date).

10. IT Chair(s): The IT chair is responsible for website functionality and user friendliness. This includes, but is not limited to, functionality of email automations, payment plans.

11. Community Relations Chair(s): The community relations chair is responsible for creating our seasonal newsletter and collecting, managing, and improving the benefits of our sponsorship slots.

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Board Expectations

1. Perform board roles and responsibilities to the best of his/her/their ability.

2. Wear a Central Cincinnati Parents name tag when attending events so that you may be a point of contact and recognition for our members.

3. Attend board meetings 3-4x/year or as needed

4. Serve on the board for the an agreed upon period of time

   • Playgroup: minimum of 1 year (due to the frequency of events)

   • All other board positions: minimum of 2 years

5. Board members volunteer for their positions and are announced during seasonal membership meetings or via other means (text message, GroupMe polls, or email). Board members begin their terms of service upon a predetermined date and are solely responsible for tracking their time in office. 

6. Board members shall give a minimum of one month notice before stepping down from their position so that the group may release a call for replacement in a timely fashion.

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Club Member Expectations

1. Pay $60/year to become an active member of Central Cincinnati Parents upon the expiration of the free one-month trial period.

2. Agree to be a fully participating member of Central Cincinnati Parents

3. Volunteer your time and talents to help plan and participate in at least one event planning committee each year –OR– join the board.

4. Participate in at least one “meals for members” campaign per year by providing a meal for a club member in need. 

5. May receive a Central Cincinnati Parents name tag to wear to events as requested.

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